What’s new in 1.3?
Clean My Org is coming up on its third major update in version 1.3, and there are a number of new features to get excited about. We have at least one new scan for each of our existing scan categories – Users, Groups, and Items – as well as an entirely new category of scan for our users with Collaboration scans. Last but not least, we have a few User Experience upgrades as well.
Our new Collaboration scan category is coming out of the gate with three new scans, Groups that are used by a collaboration but are missing or deleted, Items that are in the collaboration’s host portal but not the guest portal(s), and items that are in a collaboration’s guest portal(s) but not in its host portal.
This scan looks in all of your organization’s Collaborations for workspaces that aren’t linked to any groups in your organization. Then (if it finds any) in addition to the normal notify and whitelist options, you can fix this by choosing a group to link to that workspace.
Items in Host but not Guest(s) & Items in Guest(s) but not Host:
When you start one of these scans, it will look through all of the workspaces in your collaborations to make sure they are properly synced. If the scan finds any missing items, it flags that item as an issue. Once the scan is done, for each issue you can take notify, whitelist, or fix actions. For the fix resolution, you can send a sync command to attempt to force the groups to sync. (NOTE: For these scans, you will need licensed connectors of Clean My Org for the host organization and each guest organization. If you do not have a license for one or more of the organizations being scanned, Clean My Org will not be able to access that organization’s items and the scan will flag that collaboration as an issue and skip to the next collaboration.)
Users, Groups, and Items
The scan categories that current users are familiar with are getting a large number of scans as well, including:
Users that have no tags:
This scan looks through all of the users in your organization and finds the ones that aren’t labeled with any tags. Once the scan is finished, you can take notify, whitelist, delete, and fix actions. The fix action allowing you to add tags to the chosen user.
External Groups with Org members:
This scan looks for groups that are not owned by your organization but have members that are a part of your organization. You can notify and take whitelist actions on the issues generated with this scan.
Groups Shared with Everyone:
This scan checks all of your organizations groups to see who they are shared with. If a group is shared publicly, that group is flagged as an issue, allowing the user to take action with the notify, whitelist, delete, and fix tools. The Fix tool allows the user to choose whether they want the groups contents to be visible to people in the organization or only people who are members of the group.
Enterprise Sites shared to multiple Groups:
This scan checks to see if any Enterprise sites are shared to multiple groups, and flags any that it finds as issues. When issues are found, you can take notify, whitelist, and fix actions on those issues. The fix action lets you select which groups you want the Enterprise site to be shared to, and shares the site to only those groups.
Services that are private/public:
This scan checks all of your organization’s services and flags the ones that are either private or public, depending on the option you chose when starting this scan. Available actions include notify, whitelist, delete, and fix, with fix allowing you to set sharing to public, private, or organization wide.
Services that are/are not editable:
This scan checks all of your organization’s services and flags the ones that either are or aren’t editable, depending on your choice when starting this scan. The fix action gives you the option to add or remove edit capability from that service.
Duplicate gallery apps for same group:
This scan goes through all of your gallery apps, and flags any case where you have multiple gallery apps of the same type pointed at the same group. Once the scan is done, you can take notify, whitelist, or delete actions for each issue.
We also have a few new features meant to improve user experience – The option to notify the owner of the item, group, user, or collaboration of an issue, new options to choose exactly what you want to export when you export to CSV, and WPAD proxy support.
Notify all relevant users:
The notify resolution for Clean My Org issues has a new notify all relevant users button, which finds the email address associated with each relevant user and adds them to the end of the email input box.
Export to CSV:
The newly expanded Export to CSV options (accessed by clicking the Export button at the top right of the scan results page) allow you to pick and choose what information you want exported, whether that is as little as one column or as much as every property being saved by the scan.
Clean My Org now has configuration options to support WPAD proxy settings for running scans.